This policy governs all pages hosted at Soho Loco. When you visit any of our Website, we may collect personal information from you, either directly, or passively as you browse. Please read this policy to understand what personal information we collect and how we use it.
1. WHO WE ARE
We are Soho Loco. Our office is at 15 Ingestre Pl, Soho, London W1F 0DU For the purposes of data protection law, we will be a controller of the personal information we hold about you. This means we make decisions about how and why your information is used, and have a legal duty to make sure that your rights are protected when we do so. See section 6 for more details about how we keep it secure.
2. THE PERSONAL INFORMATION WE COLLECT
We collect the following types of personal information:
INFORMATION YOU GIVE US
Our application forms may ask for personal information about you relating to the the subject of your application.
If you contact us for any reason, we may keep a record of that correspondence.
When you make a donation, the information you have given to us is passed to our payment processing partner to process according to our instructions. We do keep a copy of this. However, we will never store your card details – these are held by our third-party payment provider. If you would like your donation to be gift-aided, we will ask for your UK taxpayer status, as this information is needed to comply with our obligations under UK tax and charity law. It will also be shared with HMRC for tax regulation purposes.
When you visit any of our Website, we may collect technical data about the device you are using, including where available your IP address, operating system and browser type. This is used for system administration and to improve the look and feel of our Website. See section 3 for more about the technical data we collect through cookies and other web beacons.
SPECIAL CATEGORY DATA (ALSO KNOWN AS SENSITIVE PERSONAL INFORMATION)
Unless you specifically provide it to us as part of your application to attend an event, we do not collect any special categories of personal information about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences. If you apply to attend an event and have requested reasonable accommodations in connection with a disability, we may store the information you provide to us about your disability in order to provide those accommodations if we can.
A cookie is a small file of letters and numbers that we store on your browser or device, with your permission.
We use the following types of cookies:
We use third-party services such as Google Analytics to help us improve the look and feel of our Websites. Google Analytics places a cookie on your browser which keeps track of certain details about your visit to our Website. These include what Google search criteria you used to find them in the first place, how long you stay on certain pages, and what website you visit immediately after leaving our own. This data will be aggregated and anonymised to the greatest extent possible.
4. HOW WE USE YOUR PERSONAL INFORMATION
We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:
We may use personal information held about you in the following ways:
When contacting you for any of the above purposes we may do so by phone or email, unless you tell us otherwise.
Your data will be treated in accordance with applicable data protection law. It will only be shared with third-parties as described in this policy. We will never sell your personal information.
5. LEGITIMATE INTERESTS
We may rely on legitimate interests to process your personal information, provided that your interests do not override our own. UK data protection law requires us to explain what these interests are.
Where we rely on legitimate interests, these interests are:
6. KEEPING YOUR PERSONAL INFORMATION SAFE
We employ a variety of physical and technical measures to keep your personal information safe and to prevent unauthorised access to, use of or disclosure of it. We control who has access to your data (using both physical and electronic means).
7. STORAGE AND RETENTION
WHERE WE STORE YOUR PERSONAL INFORMATION
We store your personal information electronically. We take steps to protect that information against loss, unauthorised access, use, modification or disclosure and against other misuse. Employees of Soho Shaman will be able to access this information.
HOW LONG WE KEEP IT
We collect and store personal information for purposes connected with our business. As such, we will only retain your personal information for as long as necessary for those purposes.
We regularly audit the personal information we hold and delete that which is not necessary. The below explains how long we keep it.
Personal Information Retention Period
Collected from your applications to, and attendance at, our events - 5 years
Collected when you contact us for other reasons - 5 years
8. DISCLOSING YOUR PERSONAL INFORMATION
If you sign-up to our monthly newsletter, we use MailChimp to manage the process of sending the completed newsletters out. You can opt out at any time by clicking the appropriate link in every newsletter we send you.
9. DISCLOSURES REQUIRED BY LAW
We are subject to the law like everyone else. We may be required to give information to legal authorities if they so request or if they have the proper authorisation such as a search warrant or court order.
We also may need to retain and disclose certain personal information about you to regulatory authorities and to appropriate agencies to conduct anti-money laundering and trade sanction checks and to assist with fraud prevention. We will disclose this information as is required by law.
10. YOUR RIGHTS
We want you to remain in control of your personal information. Part of this is making sure you understand your legal rights, which are as follows:
11. UPDATING THIS POLICY
We may update this Policy at any time. When we do, we will revise the updated date at the bottom of this page. We encourage users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we hold.
This policy was last updated on June 2023.